Planning an Office Move? 5 Critical Steps to Remember

A new lease is officially signed and it’s time to start planning an office move. Many businesses think about the logistics of moving from one place to another but forget important steps along the way. Before you finalize your office move project plan, consider these five essential steps for a more streamlined and cost-effective office move.

1. PLAN FOR FURNITURE IN YOUR NEW OFFICE

Create a floor plan as soon as you choose your new space. Space planning will help identify essential design components and determine if your current items will fit in your new configuration. This is particularly important when it comes to furniture options. Can you recycle, repurpose, or store surplus furniture? Do you need to purchase any new furniture to fit a different layout? Little changes like the size of offices or the angle of a window can make a big difference in how furniture fits into a space. Explore eco-friendly ways to manage excess furniture and equipment via resell, donations or long term storage solutions. Thanks to adequate space planning, you’ll have enough time to bring in the right items to have your office up and running immediately after a move.

2. CONSIDER YOUR MOVE-OUT AGREEMENT

It’s important to address the details of your move-out agreement with your commercial move partner before your office relocation, eliminating last-minute scrambles or expensive fixes. After completing a clean sweep of all furniture, equipment, and cabling, revert your space back to its original condition with proper cleaning, repairs, painting and signage removal. A comprehensive decommissioning plan will cover the removal of all assets, provide organized segmentation of inventory, and onsite space turnover support to finalize your move.

3. REMOVE OLD FILES AND DEAD-END ELECTRONICS

An office move is a great time to purge. Make sure you have a plan in place to protect your company’s privacy. Data-sensitive documents and dated electronics carry confidential information that should be handled with care and in the most secure environment. Simply destroying unwanted assets isn’t enough, incorporating e-waste recycling will ensure proper disposal of data-sensitive materials based on federal regulations. Work with a safe and reliable commercial mover that offers certified e-waste collection with the option to archive, recycle or sell materials for a rebate.

4. ASK ABOUT GREEN MOVING

Moving doesn’t require hundreds of cardboard boxes. Reduce waste by requesting your office mover supply recycled packaging material, crates, and paperless practices. Modern commercial movers often prioritize sustainable services that conserve energy through idling-prevention controls, low sulfur, and biodiesel fleets. This option saves time and money and cuts down on emissions to reduce the environmental impact of transporting your assets.

5.  Remember to change your address.

This may seem obvious, but your address may show up in more places than you think:

• Stationery and business cards
• Google My Business (GMB)
• Building signage
• Company vehicle signage
• Vehicle registration
• Website and social media pages
• Ongoing advertising

With more than a century of experience in moving, businesses trust Suddath® to help navigate every detail of their office move. Learn more about Suddath’s office moving solutions.