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Protect Employees and Your Business with Movers who Prioritize Data Security

The General Data Protection Regulation (GDPR) is the most stringent data privacy and security law in the world. If a company or its vendors process the personal data of citizens or residents of the European Union (EU), they must be GDPR compliant—even if they are not in the EU.

Regulators recently assessed arduous fines to large tech firms, like Google, Facebook and WhatsApp, for non-compliance. In summer 2021, a Luxembourg data protection authority hit Amazon with a record-shattering penalty of 746 million-euro ($888 million) for a violation.

Fragmented privacy and cybersecurity policies can be costly, so effectively managing information security risks over time can reduce costs. By proactively assessing and treating risks, an organization can maximize their return on investment.

But it’s not enough to be vigilant in your own data-protection efforts. It’s vitally important to ensure every third party with access to your employees’ data is compliant with GDPR because a security breach from any of your vendors could soil your reputation. Hefty fines could also cost your organization up to €20 million, or 4 percent of worldwide annual revenue from the preceding financial year, whichever amount is higher.

When selecting a corporate relocation service for valued employees, here are some questions you can ask to ensure your mover is keeping your employees’ data safe.

Is the mover ISO 27001 certified?

ISO/IEC 27001 is an international standard for managing information security set forth by the International Organization for Standardization (ISO) and the International Electrotechnical Commission (IEC). Certification helps organizations keep their information assets secure by offering a set of specifications, codes of conduct and best practice guidelines to ensure strong information security management.

While ISO 27001 and GDPR are not interchangeable, many of the requirements for certification overlap with key requirements of GDPR, such as:

  • Encrypting personal data
  • Ongoing assurance of confidentiality, integrity, availability and resilience of processing services and systems
  • Regular testing, assessing and evaluating the effectiveness of data processing security
  • Restoring availability and access to personal data in a timely manner in the event of a catastrophe

Certification demonstrates a company’s commitment to using best practices when handling data. It requires an information security management system (ISMS) comprised of policies, processes and procedures that manage all security requirements in a central place.

Adhering to these standards can help protect all forms of information—whether digital, paper based or stored in the cloud. Consequently, an ISO 27001-certified mover can effectively implement security measures that comply with the GDPR and auditing.

Does the mover have a GDPR compliance program in place?

GDPR compliance offers an organization the perfect opportunity to examine existing business processes. When systems are measured against the criterion of a GDPR audit, security vulnerabilities, opportunities to improve workflows and the need for better data hygiene often reveal themselves in the process.

Getting compliant requires careful planning and execution. Data controllers must be able to demonstrate they are GDPR compliant in the following ways:

  • Have a designated team for data protection.
  • Maintain detailed documentation of the data collected, how it’s used, where it’s stored and which employee is responsible for it.
  • Train staff and put technical and organizational security measures in place.
  • Require Data Processing Agreement contracts for third parties hired to process data for you.
  • Appoint a Data Protection Officer if necessary.

Practicing these standards helps movers stay abreast of the security threat landscape and constantly adapt to external and internal threats.

Is the mover proactive with data privacy and cyber security?

In the current age of exponentially increasing threats, it is pivotal to practice due diligence and only work with ethical third parties to ensure they share your values and follow the law. Smaller, less established movers may choose to cut corners that could cost you in the long run.

As a well-established corporate mover, Suddath continues to go above and beyond to meet data privacy laws and regulations. They have embedded data protection techniques into the design of their business processes and technology.

Suddath’s world-class team invested the time and resources to get certified to ISO 27001 standards, even though it isn’t required. This ongoing commitment requires passing periodic surveillance audits to ensure they meet information security standards.

Companywide training on global data privacy and cyber security are further proof of Suddath’s commitment to ensure GDPR compliance. By investing in integrated risk and compliance management software and training, they address regulatory compliance requirements and empower an ethical and more secure workplace. Their holistic approach covers the whole organization, not just the IT department, so employees can readily understand risks and embrace security controls as part of their everyday working practices.

Suddath puts all these pieces together for your employees’ security

The landscape of security threats is constantly evolving, and security should never be an afterthought. Ensure you’re protected by dealing with reputable, GDPR-compliant movers. Don’t trust your data or your employees to just anyone. Contact Suddath today to discuss how to embed employee data privacy and security in your relocation program.