When contemplating commercial moving, establish a committee representing business units, HR, IT, Facilities, Finance and trusted long-term employees to create a proactive, positive communication plan. Go beyond just defining a strategy and craft a detailed plan with timelines, specific messaging and multiple modes of delivery to communicate clearly and often.
Potential office moves can stir the rumor mill and have negative impact on your employees’ emotional wellbeing and the company’s productivity.
Office moves are big news. Sharing this information with your employees shows you trust them and have confidence they’ll use this information wisely to prepare their teams. Having consistent, well planned communications lets them know every aspect of commercial moving has been considered.
Not everyone may be in the office at the first big commercial moving announcement. Make sure everyone has multiple ways to hear about the news, from you. Send communications about office moves in various modes: leader presentations, town hall meetings, intranet site articles and FAQs, emails, e-newsletters, billboard flyers, event tables or dining table tents.
Always include multiple feedback loops. Employees want questions answered, but it’s important that they also feel heard by management. Shy employees might not want to question the boss in a large meeting, so set up an email inbox or an anonymous intranet Q&A discussion board. Make sure someone responds to written inquiries within a reasonable time frame.When brainstorming on messaging, consider some things your employees might be thinking after hearing about the move:
We’d love to learn more about your business and talk about how we can help. Call Suddath Workplace Solutions to talk about your upcoming office moves.