3 Best Practices for Easy Facility Management

Facility managers are truly the masters of a company’s most valuable assets. Whether it’s managing risk, supporting productivity, or integrating sustainable processes, you’re a vital part of developing efficient businesses. In partnership with our tenured Suddath® facility management staff, we’ve designed a short guide of practices that are helpful to managing the most successful facilities.

In establishing a synergized environment, implementing a new strategy can help integrate a more efficient operation. As facility managers, having a concise system that enables flexibility is beneficial for you and the businesses’ overall health down the line. Here are a few things to consider for improved efficiency in daily processes:

When it’s time to upgrade a major asset, such as a utility system or roof repair, drafting a project plan that’s cost-effective long term is ideal for minimizing maintenance cost and risk during an asset’s lifecycle. From the list of vendors and manufacturers you currently partner with, shop with the intention to find a solution that’s equally viable, labor-saving, and economical for your facility’s environment. Seeking multiple bids from this approach often produces successful projects with effective results.

There are many ways you can enhance your building management system. We suggest a design plan that refines operating conditions for a longer building life cycle with minimum cost. For example, installing better insulation can help improve your building’s overall comfort level, or investing in a streamlined cleaning system can promote a healthier, safer, and more efficient workflow.

Sustainability not only reinforces social responsibility, but also introduces cost-effective planning, which will result in a more productive and environmentally friendly workplace. Simple tasks such as switching traditional lighting for LED lights can help save on electricity costs, yield a longer life span, and improve environmental performance. Facility managers should also explore energy use of the building’s HVAC system. Implementing an automated system that programs heating and cooling temperature throughout the day could help maximize energy savings and limit cost. Lastly, a standard refresh of your facility’s waste and recycling operations can help avoid excessive costs and inefficient waste management.

As a facility manager, we understand that one of your heaviest responsibilities is documenting accurate and consistent records of your facility’s performance. Therefore, establishing an organized network of documents, policies, procedures, inventory, and equipment can help you easily track and measure daily processes efficiently. By creating a fluid maintenance schedule for equipment and machinery, you can assess equipment conditions, dispose of decommissioned assets accordingly, and strategically position inventory and machinery, making better use of vertical space.

As facility management evolves, embracing innovation can support your everyday processes. The use of technology is a great tool to help set and reach facility management goals, track key performance metrics, analyze trends, and make data-driven decisions regarding productivity and maintenance. With hybrid workplace strategy growing, consider utilizing technology that enables better visibility and control into adapting a more agile work environment.

At Suddath, the use of our proprietary suite of Tracker technology provides complete visibility into managing various aspects of your facility’s operations. For example, with Tracker Task customers with a high volume of facility support needs can easily submit and monitor maintenance requests, view when services are scheduled and completed, and receive immediate support for onset issues. In addition, facility management intelligence allows for effortless planning around business changes such as employees returning to the office or projects that involve complete facility reorganization. Using Tracker Occupancy, customers can also access complete inventory, space, and occupancy information faster with the ability to instantly access reports and manage facility projects digitally from anywhere.

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